Date: Saturday, October 29, 2022 Location: via Zoom
Directors and Officers present: Bruce KO4XL, Ralph W1DAR, George WA2VNV, Mike K8BQ, Bonnie KC2JVS, Jay S N2ELG, Lou K4LA, John C N1QFH
Members present: Walt W4WCD, Henry WA2ROA
President Bruce KO4XL, called the meeting to order at 10:03 am local.
Discussion of Radiator Grille. Expenses were over $900 which included the purchase of items which can be used for future events as well as a heavy duty garbage can since the County is no longer using the brown barrels. We had a lot of leftover food as there were a couple of large groups of no-shows. After discussion, it was decided to cut the food back by 1/3 from what was purchased this time for the next Grille. Bonnie found that we spent $770 for the last one. We will also look at holding the Spring Radiator Grille earlier to accomodate snowbirds who usually head back for Easter and Passover. Henry mentioned that we should send a thank you letter to the County Mayor who stopped by to visit.
Secretary’s Report, Mike – Motion to accept Minutes for the Board meeting on 09/24/2022 made by John C, seconded by Jay S. The motion carried. There was not a quorum for the meeting on 10/12/2022.
Treasurer’s Report, Bonnie – Total cash received $1,196.44. Cash received includes memberships, equipment sale and donations
Expenses: $1,146.71. Expenses include $412.08 for directors’ insurance, 4 months electric bill, miscellaneous office supplies
and $169.82 that had not cleared from September
Pending estimate $800. Radiator Grille receipts not yet received
Henry asked if we wanted to have a lunch in November. He suggested Lucilles in the Delray Marketplace. After discussion the date was chosen as November 19. George made a motion to hold the November lunch at Lucilles on November 19 at 1pm. Lou seconded it. The motion carried. John C will send out an email to announce it and ask for RSVPs.
Bruce mentioned that in the past we held a holiday potluck. The last was at Robert Eng’s clubhouse. Bruce will check to see what may be available.
Ralph reported that Ed Grumet had a spare rotator in his attic which he gave to the club as a donation
Bonnie presented a draft budget based on previous expenses and an estimate of increased costs. It does not leave much room for unexpected expenses or planned projects.
PROJECTED BUDGET 2023
UTILITIES – ELECTRIC AND HOTSPOT $1,850
GOOGLE STORAGE $50
CONSTANT CONTACT $90
WEB FORMS $50
SUNBIZ REGISTRATION $65
LIABILITY INSURANCE $900
DIRECTORS’ INSURANCE $450
POST OFFICE BOX $202
TOTAL ESTIMATE FIXED EXPENSE $3,762
GROSS ESTIMATE 2 FIELD DAY AND 2 RADIATOR GRILLES $2,000
INCOME FROM 140 FULL MEMBERSHIPS $4,900
INCOME FROM FAMILY AND ASSOCIATES $150
INCOME FROM AUCTIONS, EQUIPMENT SALES,
DONATIONS AND AMAZON SMILE $1,000
TOTAL ESTIMATED CASH INCOME $6,050
TOTAL ESTIMATED CASH INCOME LESS ALL ABOVE EXPENSES
After discussion of the items above. It was suggested that Bonnie check with Art and Barry about the cost of current and future projects and John C and Bruce about website and related expenses.
Bruce said that he agreed with John’s idea of polling the membership. It was suggested that Henry chair and Ralph and Lou participate in a committee to formulate what should be in a membership poll.
George requested that we have a meeting agenda. Bruce requested inputs a week before Board meetings.
Next BOD meeting is November 9 at 6 pm
Motion to adjourn made by Jay S, second Lou. Meeting adjourned 11:46
Mike Greenfeld K8BQ/ Secretary