Date: Saturday 11-November 2020 Location: via Zoom Start Time: 6.05 pm
Attendance: Bruce KO4XL, Jerry.Z W4BFL, Jeff.S K4BH, Bonnie KC2JSV, Michael.G K8BQ, John N1QFH
Jeff.R W4AEQ and George WA2VNV said they will not be able to make the meeting.
The following items were discussed and actions assigned:
This was a virtual meeting using Zoom.
MEMBER SILENT KEY MEMORIAL
The board discussed how to gather pictures of SK’s and acquiring plaques.
ACTION: John.C will send to Bruce Lifetime letter and certificate.
ACTION: Bruce will edit Lifetime letter and certificate.
ACTION: John.C will connect with Walt and Lew on SK pictures.
ACTION: John.C and Bruce will finalize plaques.
ACTION: Bruce will continue with ARRL brick research and costs
ACTION: John.C will collect silent key details and pictures
GROUPS.IO PRESENTATION AND LOGISTICS
Bruce updated board on status, activity, and Mike.P
ACTION: Bruce will continue to manage groups.io
FACILITY OPENING PLANS AND LOGISTICS
The Shack remains closed. Board regularly reviews the COVID status. John.C sprayed weeds, oiled the tower cable, and sent pictures of AC filter to Bruce. John advise board the tower power was out. The GFI has to be reset. Board discussed that outside electrical needs to be done. PBC has not picked up garbage outside gate fence.
ACTION: John.C will replace filter about December 2020
ACTION: bruce will pursue getting a HEPA / MERV-13 filter
ACTION: John.C will rotate antennas weekly and periodically oil cable and drum.
ACTION: John.C will continue to spray the weeds.
2021 WINTER FIELD DAY
Winter Field Day event will occur just like the this past June Field Day. Individual stations will operation from a station of their choosing are encouraged to submit results affiliated with BRARA. More details on the event will be announced. Per Jeff.S, JS8CALL may be used in WFD. Board discussed JS8CALL interface to N1MM
ACTION: Bruce will present inter-club results with awards.
ACTION: John will setup communication plans to members like was done for summer field day
PAYPAL AND MEMBERSHIP
Board reviewed status of PayPal payments and Bruce made PayPal funds transfer. Bruce edited the letter and sent to John for review. John did some follow-up on MailChimp recipients given not all subscribers opening or reading our updates. Board discussed how to reach members for elections. John set officers to firstname.lastname@example.org and his test worked.
ACTION: John.C will extract members for elections and provide to Bruce.
ACTION: John.C will continue to resolve MailChimp issues for subscribers.
ACTION: Bruce and John.C will review how to incorporate CALLSIGN into PayPal
ACTION: Bruce to create secondary logon
ACTION: Bruce to generate PayPal report for Patrick
DMR MICROWAVE PROJECT
Jerry updated board on status and his plans for FAU setup work.
ACTION: Art, Lew, and Jerry will relocate dish on 2m or 70cm antenna
ACTION: Jerry to determine when the dish relocation can occur and advise Art, George and Lew
ACTION: Jerry will address FAU and repeater IP work
Reviewed status which had no change.
John updated board on packet repeater recovery plans. Need to get packet station cabinet key from Lew.
ACTION: Bruce to connect with Lew to update our DMR repeater details on database
ACTION: John will manage Boca Hospital repeater recovery
ACTION: Art and Lew to continue site repairs
Bruce updated board on rotors no maintenance needed. Board discussed fan diploes re-location and options.
ACTION: Satellite team look into refurbishing rotors
ACTION: Relocate fan-dipole antenna that may block the satellite system
ACTION: Bruce will send letter when full services restored
Board reviewed status and PBC letter.
ACTION: Bruce will continue linkage with Life Safety Solutions for AED.
ACTION: John will forward Walt’s email from PBC Park to email@example.com.
Bruce said Patrick has no outstanding badges to process and a few are at the shack for delivery to the members.
ACTION: Bruce will pursue alternate badge suppliers
(check with https://thesignman.com)
ACTION: Patrick will check his record for those who paid for badges and shirts
TRAINING AND TESTING
John and Jeff got flyers on BRARA and GCARA site. Jeff.S updated board that about 40 people are enrolled for the virtual Tech Class and ARRL testing. Jeff and Bruce discussed remote testing. Jerry asked about Patch Reef Park being open. Bruce said he will check with the park on status since he has the authority. Bruce share that opening plans may enable BRARA may be able to hold classes and test.
ACTION: Bruce will connect with Patch Reef Park on opening and use.
ACTION: Bruce will research how to do remote testing with Grant
ACTION: Jay, Jeff.R, Roger, Al to define DMR curriculum
ACTION: Bruce will define logistics for licensing classes
John updated board on WordPress and Legacy being encapsulated in WordPress. John made PDF member forms input capable. Board will work to make welfare calls status. Bruce reviewed his plans on board elections. John updated board on the renewal reminders and communications. 2021 grace period is 1-JAN-2021 to 31-March-2021.
ACTION: John will store on Google Drive welfare call status for BOD to access
ACTION: John will continue to send 2021 renewal reminders
ACTION: Bruce will update members on voting and elections plans
ACTION: John.C will connect with Jeff.R on flyer status.
ACTION: John.C and Michael K8BQ will continue knowledge exchange
ACTION: Patrick and Bonnie to continue knowledge exchange
ACTION: Board will continue member good and welfare checks
ACTION: Bruce will send to John.C list of member privilege
ACTION: Board will send list of BRARA accomplishments to Bruce
ACTION: Bruce will review minutes and feedback for list of accomplishments
John mailed Zoom Auction funds to Patrick for deposit. A few membership renewal checks have been processed and await deposit. We had great comments on Zoom Auction and experts spoke to the types of equipment.
ACTION: John will reorg space at shack given freed-up space
ACTION: Jay will continue reviving laptops and desktops
ACTION: Bruce to get drive and rail kit for Jay to install in desktop
ACTION: Jay and John.C to access CPU and displays to KEEP
Board discussed doing ad hoc Zoom meetings to fill in place of Wednesdays and Saturdays.
ACTION: Jerry to re-key storage room locks and distribute
ACTION: Jeff.R and Bruce to coordinate training and re-keying shack and gate
ACTION: John.C to install di-pole lightening protectors
ACTION: Jeff.R will change shack door combination
- Satellite System
- Repair Ameritron HF Amplifier
- Acquire AED for The Shack
- IP FAU-to-Shack
- Relocate FAU dish at repeater site
We have a few others lined up for 2021.
December: Norm Fusaro, W3IZ ARRL Director of Operations on “ARRL Direction”
January: Matthew KO4DJG on micro-processors used to connect radios and other devices
John discussed the value of the Newsletter and Weekly Updates. John would like every board member to be trained in WordPress to post to our BLOG,
ACTION: John.C will merge Newsletter with Weekly Updates
ACTION: John.C will schedule Feb 2021 for 1-1 training for board on how to use WordPress
ACTION: Bruce will continue addressing refrigerator repair
Next Board Zoom meetings:
- Agenda: Saturday 12.00 pm 28-November-2020
- Mid-month: Wednesday 6.00 pm 9-December-2020
Adjourn: Motion by John.C and 2nd by Jeff.S adjourn at 6.55 pm and zoom ended
John Cole N1QFH / Secretary